Table of Contents
Refer to this LinkedIn article that documents creating an email signature from the Microsoft Online Signature template repository and creating a personalization deployment package.
Use placeholders like {{az_displayname}}, {{az_mobilephone}}, or {{az_jobtitle}} in the ‘wpsecure_new.htm’,‘wpsecure_new.rtf’, ‘wpsecure_new.txt’, ‘wpsecure_reply.htm’, ‘wpsecure_reply.rtf’, and ‘wpsecure_reply.txt’ files to automatically load user-specific data at runtime. The WPSecure Outlook signature engine replaces the placeholders with the information in the registry corresponding to each placeholder.
Outlook signature can be created in the following formats. Outlook signature in HTM format is required, but RTF and TXT formats are optional.
HTM format |
RTF format |
TXT format |
!! We recommend creating a ‘Text’ file containing all required placeholders. Never type the placeholders directly into the tools that create the HTM or RTF files; always copy and paste them from the ‘Text’ file into those tools. !!
Outlook signature in HTM format
Multiple ways exist to create an HTM file (an HTML file with an HTM extension). The most basic but fairly effective tool for creating an HTM signature is Microsoft Word.
Design your content in Microsoft Word and save the file as an HTM file.
Replace the relevant user attributes with placeholders from the placeholder text file.
1) Right-click and copy the placeholder from a text file
2) Point-click on the place where you’d like to paste the content
3) paste to the right spot.
4) Do not edit the placeholders after pasting them.
Finally, save the signature as an HTM file. Do this for ‘New’ and ‘Reply’ message signatures.
Outlook signature in RTF format
Follow the instructions as written for creating an Outlook Signature in an HTM format. Save the file in an RTF format. Replace the relevant user attributes with placeholders from the placeholder text file. Do this for ‘New’ and ‘Reply’ message signatures.
1) Right-click and copy the placeholder from a text file
2) Point-click on the place where you’d like to paste the content
3) paste to the right spot.
4) Do not edit the placeholders after pasting them.
Open the RTF file in Notepad and verify if the placeholders are intact. Check for spaces and new-line characters. Search for the placeholders (without the curly brackets). If you cannot find them, something has gone wrong.
You will find a ‘\’ before each curly bracket ‘\{‘ and the entire string, including the curly brackets, will be in the same line.
Example: \{\{az_companyname\}\}}
Outlook signature TXT format
Creating an Outlook Signature in a TXT format is easy. Use Microsoft Notepad to create your template. Do this for ‘New’ and ‘Reply’ message signatures.
