Deploy branded Microsoft Teams backgrounds via Intune
Deploy approved Teams background images across your entire Windows device fleet using Microsoft Intune or MECM. No PowerShell. No manual file copying. No employees using personal backgrounds instead of approved brand images. Just consistent, on-brand Teams meetings across your organisation.
Controlling Teams backgrounds is harder than it should be
Microsoft Teams allows users to set any image as a meeting background — including personal photos, memes, and off-brand images that appear in every external meeting and recorded call. IT teams have no native way to push approved brand backgrounds to all devices through Intune without writing custom PowerShell scripts to copy files to the correct Teams folder path, which changes between Teams versions.
The Windows Branding Tool solves this by packaging your approved Teams background images into a Branding Package that deploys through Intune or MECM — exactly like any other standard application. The backgrounds are placed in the correct folder automatically, and users can select them from their Teams background picker in any meeting.
Approved backgrounds available in every meeting — automatically
The Windows Branding Tool places your approved background images in the correct Teams background folder on each device during silent installation. Users see them immediately in their Teams background picker — no restart, no manual steps, no instructions to send out.
Silent deployment
Background images are copied to the correct Teams folder during Branding Package installation. Users see the new backgrounds available the next time they open the background picker in a Teams meeting.
Multiple images supported
Deploy as many approved background images as needed in a single Branding Package. Brand campaign images, seasonal backdrops, department-specific backgrounds — all available to users at once.
Easy to update
When brand guidelines change, create a new Branding Package with updated images and deploy it as a superseding application. Old backgrounds are replaced cleanly — no leftover images from previous campaigns.
What organisations deploy as Teams backgrounds
Corporate branding
Branded office environments, abstract brand imagery, or logo-based backgrounds that reinforce your organisation's visual identity in every external Teams meeting and recorded call.
Campaign backdrops
Product launch backgrounds, conference branding, or seasonal campaign imagery deployed to all employees for a consistent look during high-visibility periods — then replaced when the campaign ends.
Department or role-based
Deploy different background sets to different teams using multiple Branding Packages. Sales teams get customer-facing backgrounds, support teams get branded helpdesk imagery — all managed centrally.
Four steps from image to deployed Teams background
Prepare your images
Create your approved Teams background images in the correct dimensions. Microsoft recommends 1920x1080 pixels for landscape backgrounds — the Windows Branding Tool handles the rest.
Import into the tool
Open the Windows Branding Tool and import your Teams background images. Preview how they will appear before packaging them into a Branding Package.
Create a Branding Package
The tool generates a self-contained silent installer — an MECM-ready executable and an .intunewin file for Intune Win32 app deployment. Background images are bundled inside.
Deploy via Intune or MECM
Distribute the Branding Package as a standard Win32 application. It installs silently and places the background images in the correct Teams folder on each device automatically.
Everything needed to deploy Teams backgrounds via Intune at scale
- Multiple Teams background images per package
- Automatic placement in correct Teams folder
- No PowerShell scripting required
- No manual file path configuration
- Available immediately in Teams background picker
- Clean replacement when updated packages deploy
- Deploy via Intune as a Win32 app
- Deploy via MECM as a standard application
- Fully local execution — no internet required post-deploy
- Works alongside other Branding Package items
- Up to 12 Branding Packages per device simultaneously
- Campaign manager for scheduled background rollouts
One subscription. Five branding capabilities.
Your Branding Package licence covers Teams backgrounds, desktop backgrounds, lock screen images, Outlook signatures, and video screensavers — all for a single per-device price. Minimum 500 devices. Deploy using your existing Intune or MECM infrastructure.
per device
per year
Have a question about deploying Microsoft Teams backgrounds via Intune or MECM? Ask below — we respond to every question.
